11 best scheduling software for companies of all sizes

Choose scheduling software that helps your company save time, get more done, and hit goals faster.

Rachel Burns

Rachel Burns
Mar 22, 2024

Table of contents
How to choose the right scheduling software for your business 11 best scheduling software for companies in 2024 Grow your business faster with easier scheduling

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Over the last several years, “Here's my scheduling link!” has become a common refrain in the business world. Scheduling software has changed the way we book meetings — with a simple link instead of lengthy email back-and-forths.

The best scheduling platforms go beyond a scheduling link. They make all the admin tasks surrounding meetings easier. Your team saves time, delights clients and customers, and hits the goals that help grow your business.

In this guide, you’ll learn how to choose software that fits your company’s scheduling needs. We’ll also walk through 11 of the top scheduling software solutions for businesses of all sizes.

How to choose the right scheduling software for your business

As you consider scheduling solutions, keep these questions in mind:

  1. Is it easy to use? The more intuitive the software, the sooner you’ll have a meeting on the books. Your scheduling tool should be easy to set up and navigate for internal teammates and customers alike, so everyone has a great experience. Platforms with mobile apps and browser extensions make it extra simple to book meetings whenever and wherever your team needs.
  2. Does it workacross departments and meeting types? Some scheduling software only works for internal meetings, while others are hyper-focused on a single use case, like sales calls or one-on-one appointments. If you need internal and external scheduling — team meetings, sales calls, interviews, collaboration with agencies or partners, client meetings, or a combo of all of the above — look for one platform that works across departments.
  3. How customizable is it? Can you customize your booking page and event communications to match your brand? Can admins set meeting and communication templates for use across the org? With customization options, you can create a consistent, on-brand experience for attendees and teammates.
  4. How much control do employees have over their schedules? Scheduling software should give you more control over your calendar, not less. Look for a tool that lets users set parameters, like the number of meetings per day, which holidays are blocked off, how close together meetings can be, and how far in advance meetings must be scheduled.
  5. What can we automate with this tool? Does the tool send automatic appointment confirmations, reminders, and other notifications via SMS and email, so you can stop worrying about no-shows? What about follow-up communications? Different apps offer different levels of automation, from simple reminders to more advanced workflows like lead routing and meeting distribution.
  6. Does it integrate with the tools our team already uses? Your team can have top-notch software, but if your tools don’t play well together, you’ll miss out on opportunities to keep info organized and get more done. Integrations include the basics, like the calendars you can sync and the video conferencing tools you use — but they can also include your organization’s entire tech stack, including email marketing, CRMs, and payment processing.
  7. Does this fit our budget? The software prices in this guide range from free plans to enterprise custom pricing. If you’re not sure about taking the plunge with a paid plan up front, many tools offer a free trial of paid plan features, so your team can get a feel for the software before committing to a subscription.
  8. Does it meet our industry’s regulations and compliance standards? Your scheduling platform should keep your business and customer data secure and align with the latest data standards — including for highly regulated industries like financial services .

E-book: How high-performing teams achieve even more with scheduling automation

Whether it's sales revenue, recruiting pipeline, or customer retention, learn how scheduling automation can help your team save time and hit your goals.

11 best scheduling software for companies in 2024

1. Calendly

Calendly is a user-friendly, cloud-based scheduling platform for teams of all sizes across industries. Users connect their calendar(s) and share their booking link, and invitees can instantly choose from available times. Real-time availability means you never have to worry about double bookings.

When it comes to professional scheduling features, Calendly offers much more than just a scheduling link — whether you’re booking sales calls and product demos with inbound prospects, vendor and partner meetings, customer onboarding, or all of the above.

Key features

“ Calendly works. It’s got a great UI, great support, and no complaints from our compliance team. If your organization is spending a lot of time going back and forth just to get on a call, it’s a no-brainer. ”

Testimonial author

Manager, Customer Success at HackerOne

Who is it for?

Teams of all sizes use Calendly to bring together …

… just to name a few! (For more Calendly use cases, check out these customer stories .)

Integrations

Calendly integrates with many of the tools you use every day, so you can add it to your processes without reinventing the wheel. Some of the 100+ available integrations include:

Calendly pricing

Explore Calendly’s Teams features with a 14-day free trial .

2. Microsoft Bookings

Microsoft Bookings is the appointment scheduling system built into Microsoft 365 ( previously called Microsoft Office). If your team already has a paid version of 365, you may already have access to Bookings.

Key features

Who is it for?

Microsoft Bookings is a simple appointment scheduling option for teams already working in and paying for higher-tier subscriptions of Microsoft 365. It’s a good choice for teams who exclusively use Microsoft apps, because it only integrates with other Microsoft tools , like your Outlook calendar and Microsoft Teams .

If your organization works in Microsoft 365 but needs more flexible scheduling, consider adding a third-party scheduling app to the mix. Calendly syncs with your Outlook calendar, offers an Outlook add-in for email , and integrates with Microsoft Teams for video conferencing. Plus, your availability isn’t limited to your work schedule — avoid scheduling conflicts across calendars by syncing with Google Calendar, too.

Microsoft Bookings pricing

Microsoft Bookings is included in all three pricing tiers of Microsoft 365:

All plans include a one-month free trial.

3. Acuity Scheduling

Part of Squarespace, Acuity Scheduling is an appointment scheduling tool that lets clients self-schedule appointments online. Acuity’s client appointment management software includes business admin features like client management, customizable intake forms, and invoicing.

Key features

Who is it for?

Acuity is a solid choice for service-based businesses who need business admin and e-commerce features. If your business’s website is built on Squarespace, Acuity makes it easy to add appointment booking to your website.

That said, many features that make Acuity stand out are only available on higher-priced plans, including scheduling for multiple staff members or locations, appointment packages, e-commerce features, text message reminders, and the ability to schedule across employee work hours in multiple time zones. Plus, if you need to connect calendars for more than 36 employees, you’ll need to contact the Acuity team to inquire about their Powerhouse Plus and Enterprise plans, which you can’t read about on their website.

If you need scheduling beyond straightforward client appointments, or have more than 36 employees, Acuity’s scheduling features and pricing plans can be limiting — especially for businesses that are growing quickly.

Acuity Scheduling pricing

Acuity shares three pricing plans on their website:

All plans come with a seven-day free trial. More expensive plans (Powerhouse Plus and Enterprise) are available for larger teams, but no information is included on the website.

4. Google Calendar

Google Calendar is part of Google Workspace, making it the go-to calendar app for individuals and teams using Gmail, Google Meet, and Google Drive. Google Calendar offers basic appointment scheduling features .

Key features

Who is it for?

Google Calendar works best for booking internal group meetings or simple one-on-one appointments. Appointment booking pages are created based on individual Google accounts and are branded with the user’s photo, which means you can’t customize the scheduling experience to match your brand and present a consistent brand to customers. When you need to meet with multiple people outside of your org, like customers or vendors, scheduling gets a little more tricky.

If you want to make scheduling with Google Calendar easier, consider adding Calendly to the mix . It’s easier to share your Google Calendar availability , book multi-person meetings with any combination of attendees, and automate scheduling admin tasks.

Google Calendar Pricing

You can create a single booking page to let invitees schedule unlimited appointments on your calendar for free. To access all of Google Calendar’s appointment scheduling options, your business needs a Google Workspace subscription . (All plans require a one-year commitment.)

5. HubSpot Sales Hub meeting scheduler

HubSpot’s meeting scheduler (formerly HubSpot Meetings) is part of their Sales Hub CRM software. As prospects schedule meetings, they’ll automatically be added to your HubSpot contacts database, so your sales team stays organized.

Key features

Who is it for?

HubSpot's meeting scheduler works well for teams that 1) already use HubSpot CRM and 2) only need scheduling for sales use cases . The app is designed solely for prospects to book appointments with a sales rep or team.

If you need scheduling functionality for other teams, consider choosing a tool you can integrate with HubSpot CRM and use across departments. For example, sales and customer success teams use Calendly to schedule and collaborate on sales handoffs and customer onboarding — without having to pay for HubSpot seats for the whole CS team.

HubSpot Sales Hub pricing

HubSpot’s meeting scheduler is included for Sales Hub users. There are four Sales Hub pricing plans . (All paid plans require a one-year commitment.)

6. YouCanBookMe

YouCanBookMe is a simple online scheduling tool. Users connect their calendar and share their booking link, and invitees choose the available time that works best for them.

Key features

Who is it for?

YouCanBookMe is popular with individuals and small teams, especially educators. Teachers use the app to schedule time with students and parents, and to manage schedules for spaces like labs and art studios. YouCanBookMe’s limited integrations and bare-bones UX make it less suited to large teams with more complex professional scheduling needs.

YouCanBookMe pricing

Free users can try a 14-day free trial of the paid plan.

7. Square Appointments

Square Appointments is part of Square’s point-of-sale (POS) payment processing solution. Clients can self-schedule appointments, and you can track multiple staff schedules and locations. Square also gives you the option to accept or decline appointments.

Key features

Who is it for?

Square Appointments is a good appointment management tool for individual service providers and service-based business owners who already collect payments via Square POS. For salons and studios that need an employee scheduling solution, Square Appointments’ Premium plan includes workforce management features like time tracking, shift scheduling, tip management, and payroll prep.

Keep in mind that Square is designed for one type of booking: client appointments. If you need to schedule meetings with partners, candidates, vendors, or internal teams, you’ll need to add an additional scheduling tool to your tech stack.

Square Appointments pricing

Square Appointments offers tiered pricing :

Transaction fees start at 2.5% + 10 cents per transaction for in-person transactions and 2.9% + 30 cents for online transactions.

8. Zoho Bookings

Zoho Bookings is an appointment scheduling platform that lets customers and prospects make appointments from your team’s booking page. Zoho offers a wide range of business apps, including CRMs, marketing tools, HR software, and team collaboration platforms.

Key features

Who is it for?

Zoho’s scheduling tools work best for teams already using Zoho’s suite of business apps, especially Zoho One, which includes Zoho Bookings. Zoho is designed for small businesses with fewer than 500 employees — enterprise organizations might find the platform limiting.

Zoho Bookings isn’t the only appointment scheduling option for Zoho users — Zoho Recruit integrates directly with Calendly , and you can connect Zoho CRM to Calendly via Zapier .

Zoho Bookings Pricing

The Premium plan of Zoho Bookings is included in the Zoho One app suite. Zoho Bookings offers four pricing plans :

9. Setmore

Setmore is an appointment scheduling tool for service-based businesses that lets customers book appointments in just a few clicks.

Key features

Who is it for?

Setmore is a solid choice for individual service providers and small service-based businesses looking for a straightforward way to let clients self-schedule appointments. Larger teams who need department-specific solutions — like lead management for sales reps or ATS integrations for recruiters — may find Setmore limiting.

Setmore pricing

10. Chili Piper

Chili Piper is a scheduling tool designed for B2B sales, marketing, and customer success teams who want to streamline scheduling for prospects and customers.

At its most basic, sales and CS reps can use Chili Piper to create and share booking links with prospects. On more expensive plans, teams can use Chili Piper to automatically assign meetings and qualify leads.

Key features

Who is it for?

Chili Piper is designed for revenue teams — sales, marketing, customer success, and RevOps — and revenue teams only. If other teams at your company need scheduling software, you’ll need to pay — and get IT approval for — an additional tool. When each team uses a different combination of tools, information gets siloed, and costs add up fast.

In addition, teams looking for the most cost-effective scheduling software should be wary of Chili Piper’s pricing — add-ons and tiered platform fees can add anywhere from $30 to $1,060 per month to the stated tier price.

Chili Piper pricing

Chili Piper’s pricing includes three tiers, plus add-ons:

If your team needs automated Salesforce routing and assignment, you’ll need to add on Distro, which adds $20 - $30 per user per month (billed annually). In addition, Chili Piper charges a tiered platform fee based on how many people fill out your booking forms — regardless of whether they’re qualified leads:

11. Doodle

Originally a simple polling tool for groups to vote on a meeting time, Doodle has evolved to include appointment scheduling. Users share a customized link to their booking page, and invitees can choose from available meeting times.

Key features

Who is it for?

Doodle works best for individual users looking to book one-on-one meetings or send scheduling polls.

Group polls, 1:1s, and booking pages are all standalone features. For example, you can send out a survey to determine the best meeting time for your group, but Doodle won’t automatically turn that time into a calendar invite. Busy teams using Doodle can end up with a manual, time-consuming scheduling process — especially compared to apps designed with professional team scheduling in mind.

Doodle pricing

Doodle offers a 14-day free trial and four pricing plans :

Grow your business faster with easier scheduling

Whether you're hosting sales calls, team meetings, or customer onboarding, the right scheduling app makes booking meetings easier and faster for everyone involved. Take Calendly, for example: A study conducted by Forrester Consulting found that Calendly saved a composite organization more than 9,000 hours over three years .

That efficiency means spending less time on admin tasks — and more time collaborating, closing deals, and hitting your business goals.